Welcome
to the team, Martin!
Onboarding Plan
Grad recruitment specialist
The Graduate Division
The Graduate Division encompasses all post-baccalaureate advanced degree programs at the University of California, Merced (UC Merced) and all graduate students. The Vice Provost and Dean of Graduate Education, Hrant P. Hrantchian (Graduate Dean) is responsible for the administration of graduate study at UC Merced in accordance with academic policies established by the Academic Senate via the Graduate Council and is the academic dean of all graduate students at UC Merced.
The Graduate Division serves as the campus-wide advocate for the advancement of graduate education and strives for standards of excellence, fairness, and equity in all graduate programs at UC Merced.
Read more
Graduate Recruitment & retention Unit Overview
The R&R unit is responsible for developing, coordinating, and implementing ongoing outreach, recruitment, and retention initiatives in collaboration with graduate faculty, staff, and partners across campus to ensure a suitable pool of diverse and talented applicants to our graduate programs.
Areas of focus include:
- Prospective Student / Faculty Support
- CRM Maintenance
- Enrollment Marketing
- Digital Marketing
- Content Creation
- Lead Generation/Conversion
- Events
- Campus Brand Ambassadors
- Website Optimization
Your Role
Your role as Graduate Recruitment Specialist entails providing support to the team. Your daily duties include:
- Managing Grad Inquiry Form & Grad Recruitment Email outreach
- Taking lead on DOs and grad fair registrations
- Implementing social media strategy
- Special projects as assigned
Schedule
Monday-Friday
8:30am-5pm
M/T: WFH
W/Th/F: In-office
Supervisor
Jessica Ventura
209-620-2306 (personal)
209-382-4396 (work)
Week 1: Training Schedule
Monday
tuesday
wednesday
Thursday - Friday
8/29 | In Office
- AM:
Intake appointment w/UCM Payroll
- 11:30am:
Recruitment Team Lunch
- PM:
Office Tour; Workstation setup; Laptop & printer setup
8/31 | In Office
- AM:
Pick up Office Key;
Walking Check-In;
Grad Div Staff Meeting
- PM:
Continuation- Overview of Grad Division, Graduate Studies, Programs & Grad Recruitment Strategy
8/30 | In Office
- AM:
Complete workstation/computer set up;
Carnegie Dartlet webinars (2); Review handbooks and P&Ps
- PM:
Overview of Grad Division, Graduate Studies, Programs & Grad Recruitment Strategy
9/1-2 | In Office
- Special Projects- Update Recruitment Slides
- Complete Mandatory UCM trainings.
- Sexual Violence / Sexual Harassment Prevention
- Cyber Security Awareness Fundamentals
- General Compliance Briefing: UC Ethical Values and Conduct
- New Employee Orientation
- COVID-19 Health and Safety Training
Week 2: Training Schedule
' |
Monday
tuesday
wednesday
Thursday
9/5 | Labor Day
Day Off!!
9/8 | In Office
Work on Tasks:
- Grad@ Emails
- Scheduling inquiry appointments
- Grad Fair Do's & Registrations
- Program Chair List
friday
9/6 | In Office
- AM:
Weekly 1:1; Discuss Role, Metrics for Success & Expectations;
Front Desk training; Review Grad Fair Registration Process
- PM:
Grad Group Chairs Training Meeting; Slate Training & Grad Admissions Overview; Work on Grad@ Inbox Response
9/7 | In Office
- AM:
Discussion of Social Media/Content Strategy; Special Project Assignment- Compiling Program Chair List
- PM:
Review Recruitment Fair/Conference Calendar; Work on Tasks; Meeting with GD Finance to discuss travel best practices
9/9 | In Office
Work on Tasks:
- Grad@ Emails
- Scheduling inquiry appointments
- Grad Fair Dos & Registrations
- Program Chair List
- 1:1 Check-in
Action ITems Checklist
Complete Required Virtual Trainings
Office Access:
Cat Card & Key
Setup UCM Email Account
Setup Grad@ Email Account
Access Grad Recruitment Team Systems: Trello, ToDoist, Teams, Canva, Adobe Express, Hubspot, Google Drive
Slate Access
Cell Phone
Order Business Cards
Order Name Tag
Schedule 1:1s
